This privacy policy applies between you, the User of this Website, and Route GT, the owner and provider of this Website. Route GT takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

This privacy policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at Terms & Conditions

Please read this privacy policy carefully.

Definitions and Interpretation

In this privacy policy, the following definitions are used:

• Data – collectively all information that you submit to Route GT via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws.
• Data Protection Laws – any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing and supplementary laws, regulations, and secondary legislation.
• GDPR – the UK General Data Protection Regulation.
• RouteGT, we, or us – Route GT Ltd of 6 Bosworth House, Reading, RG30 1DU.
• User or you – any third party that accesses the Website and is not either (i) employed by Route GT and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Route GT and accessing the Website in connection with the provision of such services.
• Website – the website and any sub-domains unless expressly excluded by their own terms and conditions.

Scope of this Privacy Policy

This privacy policy applies only to the actions of Route GT and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website, including any links we may provide to social media websites.

For purposes of the applicable Data Protection Laws, Route GT is the data controller. This means that Route GT determines the purposes for which and the manner in which your Data is processed.

Data Collected

We may collect the following Data, including personal Data, from you:

•  Name

•  Date of birth

•  Gender

•  Contact information such as email addresses and telephone numbers

•  Financial information such as credit/debit card numbers

•  Vehicle information, including registration

•  Information submitted through contact, enquiry, booking, or feedback forms

•  Technical data collected automatically, including IP address, browser type, device information, and usage patterns

•  Cookies and similar tracking technologies that help us analyse Website performance, improve user experience, and understand how visitors interact with our content

All Data is collected in accordance with this privacy policy and applicable Data Protection Laws.

This information is collected in accordance with this privacy policy.

How We Collect Data

RouteGT collects Data in the following ways:

• Data provided by you – when you contact us through the Website, register for an event, enter a competition, or make a payment.
• Data received from third parties – Data from external sources such as publicly available information or service providers.
• Data collected automatically – including Website interactions, IP addresses, browsing habits, and usage patterns.

Our Use of Data

We may use your Data for the following purposes:

• Internal record-keeping
• Improvement of our products/services
• Transmission of marketing materials
• Processing payments and bookings

Who We Share Data With

We may share Data with:

• Our group companies or affiliates
• Third-party service providers processing payments or event-related services

Keeping Data Secure

RouteGT uses technical and organisational measures to safeguard your Data, including secure servers, password protection, and encrypted transactions. If you suspect a data breach, contact us immediately at [email protected].

Lawful Basis for Processing 

Under the UK GDPR, Route GT must have a lawful basis for processing your personal Data. We rely on the following lawful bases:

•  Contractual Necessity – when processing your Data is required to fulfil a booking, manage your participation in an event, or provide services you have requested.

•  Legitimate Interests – for improving our Website, enhancing user experience, maintaining security, and promoting our services in ways that do not override your rights.

•  Consent – when you voluntarily provide Data through forms, subscribe to newsletters, or agree to receive marketing communications. You may withdraw consent at any time.

•  Legal Obligation – when we are required to retain certain Data for tax, insurance, or regulatory purposes.

•  Vital Interests – in rare cases, such as sharing medical or emergency contact information to protect your safety during an event.

We only process Data that is necessary for the purposes outlined in this privacy policy.

Retention of Information Policy

RouteGT Ltd will retain personal data for the following durations:

• Event Administration – Participant details will be stored for up to 12 months following the event.
• Liability & Insurance Records – Waivers and insurance verification will be kept for up to 3 years for legal purposes.
• Financial Transactions – Payment records will be retained for up to 5 years, in accordance with financial regulations.
• Marketing Preferences – Data used for marketing will be stored until consent is withdrawn or for a maximum of 24 months.
• Website Interaction Data – Usage data will be stored for up to 12 months to improve content and security.

Once the retention period expires, Route GT Ltd will securely delete electronic records and dispose of physical documents. Participants may request access, corrections, or deletion of their data by contacting [email protected].

Cookies and Tracking Technologies

Route GT uses cookies and similar tracking technologies to enhance your experience on our Website. Cookies are small files stored on your device that help us understand how you interact with our content and allow certain features to function correctly.

We may use the following types of cookies:

•  Essential Cookies – required for core Website functionality, including security, navigation, and access to protected areas.

•  Performance and Analytics Cookies – help us analyse how visitors use the Website, including pages viewed, time spent, and technical performance.

•  Functionality Cookies – remember your preferences to improve your experience.

•  Marketing and Advertising Cookies – used to deliver relevant content or measure the effectiveness of campaigns.

You can manage or disable cookies at any time through your browser settings. Please note that disabling certain cookies may affect Website functionality or performance.

By continuing to use the Website, you consent to the use of cookies in accordance with this privacy policy.

Links to Other Websites

This Website may contain links to external websites for informational purposes or to facilitate event-related services. Route GT is not responsible for the privacy policies, security, or content of third-party websites.

Users should review the privacy policies of any linked websites before submitting personal data. Route GT does not endorse or assume liability for third-party websites or services.

Payments via Stripe

Route GT uses Stripe to process online payments securely. By making a payment through our Website, you:

• Agree to Stripe’s Terms and Privacy Policy.
• Authorize Route GT to process transactions via Stripe’s encrypted payment system.
• Acknowledge that Route GT does not store full payment details, as all transactions are handled by Stripe.

For details on Stripe’s security practices, visit: Stripe Privacy Policy

Communications and Messaging

By booking a Route GT tour, you agree to receive email communications related to your booking. These may include confirmation details, itinerary updates, safety notices, and logistical information specific to your tour.

You may also be invited to join a shared WhatsApp group for your tour. This group is used to coordinate plans, share updates, and connect with fellow participants. By joining, your mobile number will be visible to all other members of the group. If you prefer not to be added, please contact [email protected] before booking or submitting any forms.

Booking a tour automatically adds you to Route GT’s newsletter mailing list. You can unsubscribe at any time via the link in our emails or by contacting [email protected].

In addition, by submitting any contact or enquiry form on our Website, you agree to be added to our newsletter mailing list. You may unsubscribe at any time by contacting us or using the unsubscribe link provided in our emails.

We use trusted providers to manage communications and securely delete your data once you unsubscribe or withdraw consent.

General

• You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
• If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal, or unenforceable, that provision or part-provision will, to the extent required, be deemed deleted, and the validity and enforceability of the remaining provisions will not be affected.
• Unless otherwise agreed, no delay, act, or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
• This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Your Rights

You have the following rights regarding your Data:

• Right to access – request copies or modifications of your stored Data.
• Right to correct – rectify inaccurate or incomplete information.
• Right to erase – request deletion of your Data.
• Right to restrict processing – limit how we use your Data.
• Right to object – opt out of certain Data uses, including marketing.

Requests can be sent via email to [email protected].

Updates to This Privacy Policy

Route GT Ltd reserves the right to modify this privacy policy at any time. Continued use of the Website after updates implies acceptance of the revised policy.

Updated 30th January  2026